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Pre and Post-departure

This section will provide you with information about necessary documents, general procedures and other essential details for travelling and arrival in Porto Alegre. For further information, follow the sidebar menu on the left.

Before travelling

This section will provide you with basic information and tips about:

Visa

To study in Brazil, a Student Visa is needed. The temporary visa – Vitem IV – will be granted to undergraduate and graduate students, including those participating in sandwich PhD programs (with or without scholarship). Contact the Brazilian Embassy or Consulate in your country to find out about the procedures. In most cases, the following documents are requested:

  • Passport valid for at least 6 (six) months from the intended date of entry in Brazil;
  • 2 (two) visa application forms filled out, dated and signed by the applicant;
  • 2 (two) recent photographs, front view with light background;
  • Non-criminal record statement to be obtained by you at the local authority of your country. The document must have been issued less than 3 (three) months before your arrival;
  • Letter of Acceptance or letter confirming the vacancy reservation issued by UFRGS OR a document proving (with Education Ministry recognition) that the student is already enrolled in the educational institution, mentioning the duration of the course;
  • Declaration of scholarship indicating 700,00 € (seven hundred Euros) to be received monthly, as well as the duration of the scholarship;
  • Those who do not have a scholarship must prove their financial capacity OR that their parents can provide financial support to make monthly transferences of at least 700,00 € (seven hundred Euros) throughout the students’ stay in Brazil. In the case of parents being responsible for the maintenance of the student, a letter from the bank testifying the capacity of the monthly transference must be presented;
  • Medical assistance insurance coverage valid in Brazil;
  • Payment of repatriation to the country of origin, made by an insurance company Nationwide, covering the entire students’ stay;
  • Tax payment.

Other documents may be required. Contact the Brazilian Embassy or Consulate in your country to find out about the procedures and vaccinations.

When you arrive in Brazil, certain documents must be arranged (such as CPF, Cartão TRI). Also, you need to regularize your stay in Brazil at Federal Police. It is important be financially prepared to pay some taxes because of these bureaucratic procedures when arriving in Brazil.

Documents

Besides the fundamental documents for international travelling – such as the passport – we advise you to bring a document with your parents names (father and mother are mandatory). This is necessary because in Brazil parents names are a criteria to differentiate two people who have the same name. When a procedure for a legal document (such as your Cartão TRI) is required, it is necessary to attach a copy of this document containing your parents names. This document can be a driver’s license, an ID, a military document, a birth certificate, among others (even if the original is not in Portuguese).

Basic Information:

Academic Year

The academic year begins on February or March and ends in December. The first semester of the academic year comprehends the period from February/March to July. The second semester of the academic year begins in August and ends in December. That is, differently from northern countries, the academic year coincides with the formal year. Access the Academic Calendar for 2012.

Vacation

At UFRGS, there are two periods of vacation along the year: July (between the first and the second semester – Winter) and from December to March (between two academic years – Summer). The precise dates for the beginning and the ending of the semester can be found in the Academic Calendar. However, it is possible for classes to end a few days before the official date since some professors use the last days of the semester to return tests (students get to know their grades and can ask the professor about their performance) or apply replacement tests.

Assessment System

UFRGS uses the following grade system for the evaluation of its students:

A – Excellent

B – Very Good

C – Satisfactory

D – Unsatisfactory

FF – Absent (with less than 75% of presence)

The first three are passing grades and the last two are insufficient grades. It is important to highlight that are variations in this system and that some professors use numbers (from 0 to 10) instead of letters in their assessment. When this is the professors’ systematic, the final grade in number will be converted to a final grade in letter – if the number is near 10, the grade will be A. However, there is not a pattern established for this conversion and it is up to the professors to decide and to inform their students on the first day of class about the system adopted.

Housing

UFRGS does not have student houses for international students, but Relinter offers support for these students, helping them to find adequate housing. Ask for a list with options sending an e-mail torelinter@ufrgs.br. Relinter also offers a database with families offering their houses to receive international students.

After arrival

After your arrival in Porto Alegre, several documents will be required. It is indispensable for you to go to Relinter. There we can help you with several procedures that are necessary for the success of your stay in the city and of your exchange period at UFRGS. Our staff will make the last adjustments in your enrollment and will help you with the following items:

Federal Police

Every international student should register at the Department of Federal Police within 30 days of entering into Brazilian territory (for those who have Brazilian citizenship this is not necessary). The register can be done after two tax payments:

  • Taxa de Registro de Estrangeiro (International Registry Tax) – R$ 64,58.*
  • Taxa da Carteira de Estrangeiro (International ID Tax – Original Copy) – R$124,23.

* People coming from Portuguese speaking countries are released from the Taxa de Registro de Estrangeiro (R$ 64,58).

To pay these taxes, go to www.dpf.gov.br and follow these steps:

  1. Select the option GRU – Guia de Recolhimento da União, the link GRU – FUNAPROL (estrangeiro, segurança privada, transporte internacional, armas, aluguéis).
  2. Fill in the necessary information at Guia de Recolhimento. In this document, parents names and the student e-mail fields must be filled in. Attention: Fill in the field Nome in this order: First name, middle name and surname(s).

The field Unidade Arrecadadora should be filled in with Superintendência Regional do Estado do Rio Grande do Sul.

The Códigos da Receita are 140082 (Registro de Estrangeiro – R$ 64,58) and 140120 (Carteira de Estrangeiro 1ª via – R$ 124,23). After this, you should print both documents and pay the taxes at any bank agency, always keeping the proof-of-payment.

After paying the fees, the student must book a visit to the Federal Police (procedure below), and show up there (PF is located on Av. Ipiranga, 1365, Porto Alegre) in the scheduled date and time, with all the required documents.

Required documents

  • Federal Police Form duly filled in and printed. The form is available at https://servicos.dpf.gov.br/sincreWeb/;
  • Proof of scheduling printed. To book a visit, accesshttps://servicos.dpf.gov.br/sincreWeb/pesquisaAgendamento.jsp;
  • Copy of all used pages in your passport (including those with only one stamp);
  • Copy of the document you received when entering the country;
  • Two 3x4 color photographs with white background;
  • Proof-of-payment for the taxes mentioned above (Taxa de Registro de Estrangeiro and Taxa de Carteira de Estrangeiro);
  • Visa Application Forms - received in the Brazilian Embassy or Consulate of the home country (original and copy).

Visa Renewal: For those students who have previously planned to study one semester and later decided to study for two, or for those students from PEC-G and PEC-PG program with temporary visas that need renewal every year, pay attention to the deadlines for renewal: go to the Federal Police at least one month before the deadline. After this deadline, you will be charged a fine. There is a tax for renewal, therefore, if you intend to stay longer in Brazil, notify UFRGS before receiving the Letter of Acceptance. The list of needed documents to renew a student visa is available athttp://portal.mj.gov.br/data/Pages/MJA1BC41DEITEMID3101744422484A7581262EAEBC67DC99PTBRIE.htm.

RELINTER Tip: RELINTER offers help for Federal Police procedures. In case you need help, we can print the payment vouchers for you.

CPF – Cadastro de Pessoa Física (Social Security Number)

The CPF (Social Security Number) is necessary in Brazil for several situations, such as: financial activities (for example, to open a bank account), acquisition of goods in Brazil (such as a cell phone) and to request public and private services; besides, you will need CPF to request Cartão TRI (more information below), which gives you discounts in several services including transportation, movies, theater and soccer games.

To get your CPF number, go to a Banco do Brasil Agency or Post Office Agency, provide the data requested by the attendant and pay a tax of R$5,50. To accomplish this procedure, you must have the Protocolo da Polícia Federal (Federal Police Protocol – a document given to you at the Federal Police Office) and passport.

The nearest Banco do Brasil Agency is in Block 2 at Central Campus, in front of the Museum.

After 48 hours, you should go to Receita Federal (Av. Loureiro da Silva, 445, Centro, Phone: (51) 3228-2802), with:

  • Proof-of-payment for the tax of R$5,50;
  • Passport;
  • Proof of residency (phone bill, light bill or credit card emitted 90 days before the date of requirement). If there is another person’s name on this document, you must present a signed declaration by this person, testifying that you reside at the address indicated in the document;
  • Federal Police Protocol;
  • Document with parents names (parentage), if this information is not in the passport.

The CPF number is given at this moment, though the card is sent by mail to the address you have informed and will take one to two weeks to arrive.

Relinter Tip: We suggest you request your CPF at Banco do Brasil Agency because it offers a computerized procedure (while the post-office does not). Therefore, all data is registered in the computer enabling the CPF card to be sent in a shorter period.

Cartão TRI (bus pass)

The Cartão TRI is an electronic system for bus pass in Porto Alegre urban area. This card allows students to pay just 50% of the pass value in Porto Alegre. Besides, the Cartão TRI can be used as a student card, giving you discounts in services such as transportation, movies, theater and soccer games.

The international student can obtain Cartão TRI by:

1. Going to DCE (Diretório Central dos Estudantes – Students Directory), at Av. João Pessoa, 41, next to UFRGS Cafeteria and Students House. DCE is not the responsible institution for Cartão TRI, but it is a mediator. The responsible institution for Cartão TRI is EPTC (Public Transportation Company).

2. Going directly to EPTC, at Rua João Neves da Fontoura, 7, Bairro Azenha. To request your Cartão TRI, the following documents are necessary:

  • Proof of residency (phone bill, light bill or credit card emitted 90 days before the date of requirement);
  • Proof of Enrollment* authenticated by UFRGS (by DECORDI or by the electronic authentication linkComprovante de Matrícula Autenticado, located at Portal do Aluno, UFRGS website).
  • 3x4 recent photograph;
  • Passport;
  • CPF copy;
  • Copy of Registro Nacional de Estrangeiro;
  • Copy of Federal Police Protocol;
  • Ficha de Beneficiário filled out, available at DCE;
  • Document with parents names (parentage), if this information is not in the passport.

A tax of R$ 9,00 will be requested at the moment of requisition of Cartão TRI. It will be available in 7 working days.

*Attention: if you do not have access to the proof of enrollment at UFRGS website, please, go to Relinter and request a document that can testify this. This document will only serve for DCE and cannot be used in any other place as proof of enrollment.

How and where you can buy your bus pass for Cartão TRI?

Go to a Banco Banrisul Agency and pay your doc (which is a document with the number of fares you need – 50/75/100 or 150 – as shown in the illustration below). With the proof-of-payment, go to a Point of Sale to load your fares onto your Cartão TRI.

Points of Sale

Posto 01 – Centro

Rua Uruguai, 45 – Centro Monday to Friday – 9am to 5pm

Posto 02 – Norte

Av. Assis Brasil, 3522 / Lj. 231 Shopping Lindóia Monday to Friday – 10am to 6pm

Posto 03 – Sul

Rua Teresa Cristo, 5 – Tristeza Monday to Friday – 9am to 5pm

Posto 04 – Sudeste

Av. Bento Gonçalves, 1414 Lj. 46 – Casa Shop Monday to Friday – 10am to 5pm

More information at http://www.tripoa.com.br/escolar

Enrollment Process

The process of enrollment for international students is different from the one for regular students. The international student enrollment is done individually at UFRGS online enrollment system. The international student can not directly access the enrollment system and the intervention of responsible offices is necessary throughout the process.

This process can be followed by the student by accessing UFRGS site (www.ufrgs.br), following the options Serviços > Consultas > Processos. The field Código do Processo has to be filled in with the protocol number the student has (Número do Processo de Matrícula).

If you do not have this number, contact Relinter requesting this information.

The conclusion of the enrollment process, followed by the request for the UFRGS ID Card, will generate a protocol number for enrollment, which officially links the student to UFRGS and to UFRGS system.

Meeting your Tutor

The Tutor in a member of the faculty (professor) named as responsible for the student. Is a person who should help you to enroll at UFRGS disciplines, guiding you in the academic process and answering questions about academic activities.

The Tutor is indicated by Relinter, which contacts the Undergraduation Commission (COMGRAD) of the students’ course and request a professor available to help you during your period of studies at UFRGS. After the definition of the Tutor, Relinter mediates contact between the professor and the student.

If you still do not have a Tutor, please, contact Relinter.

UFRGS ID Card

As soon as you had your enrollment number, you should go to the Identification Center (SAE – Secretaria de Assuntos Estudantis – Building 1255, Campus Central, next to Banco do Brasil, in front of Bar do Antônio) to request your UFRGS ID card. The UFRGS ID Card is necessary for several important activities at UFRGS, such as using cafeterias (RU), computer labs and libraries.

If you have any doubts about UFRGS ID Card, go to

http://www.ufrgs.br/prorh/conteudo/servidor/manual/cartão_ufrgs.htm

With the same enrollment number, you can access the student Portal(https://www1.ufrgs.br/PortaisUfrgs/portal_do_aluno/aluno.htm), where all your academic information is. There you can check your situation at UFRGS, your grades, which disciplines you are enrolled in, discipline timetables, and so on. It is important to verify if the disciplines at Portal are the same you are actually enrolled in.

To access Portal, it is necessary to fill in the field Usuário with the enrollment number and your password in Senha. The password should be requested by phone: (51) 3308-5333. You should simply to call, say that you are a UFRGS International Student and that you want to register a password to have access to the Portal.

Universidade Federal do Rio Grande do Sul

Av. Paulo Gama, 110 - Bairro Farroupilha - Porto Alegre - Rio Grande do Sul
CEP: 90040-060 - Fone: +55 51 33086000